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Microsoft Excel Worksheet is frequently used to collect, analyze and manipulate data. We mainly use Microsoft PowerPoint to make a professional presentation in front of our colleagues to present these analysis reports such as business plans, sales data, and financial reports created from Excel. So it is very important to know How to Convert Excel Worksheet to PowerPoint Slide. In this article you will learn how to convert Excel worksheet to PowerPoint slide with 6 ways.
- Microsoft excel version was 2010 for Microsoft Windows and 2011 for Mac OS X. Functions in MS excel. A function is a predefined formula that performs calculations using specific values in a particular order. Excel includes many common functions that can be used to quickly find the sum, average, count, maximum value, and minimum value.
- OVERVIEW OF EXCEL Microsoft excel consists of workbooks. Within each workbook, there is an infinite number of worksheets. Each worksheet contains Columns and Rows. Where a column and a row intersect is called a cell. Cell D5 is located where column D and row 5 meet.
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Outlines:
1. Copy and Paste Excel Data into PowerPoint
You can copy the data from Excel worksheet and paste them into the PowerPoint slide. But the data in the PowerPoint by copying and pasting will not be updated automatically if the data on the original Excel spreadsheet is changed.
Step 1. Open the Excel file, select the data that you want to copy by dragging the data area, go to Home and then click Copy.
Step 2. Open Microsoft PowerPoint and go to the slide that you want to paste the data, right click on the slide and then select the Paste Options from the drop-down menu.
Tips: There are five Paste options that you can choose: Use Destination Styles, Keep Source Formatting, Embed, Picture, Keep Text Only. You can move your mouse to each Paste option to see a preview effect of the template.
Step 3. Click Save to save changes after you complete.
2. Link an Excel Worksheet to PowerPoint
To link an Excel spreadsheet to PowerPoint means that you insert the whole contents of the Excel file as an object to the PowerPoint. You can convert excel to PPT slide by following these steps.
Step 1. Open Microsoft PowerPoint and go to Insert tab, click Object button under the Text section.
Step 2. After Insert Object pops up on the screen, select Create from file.
Step 3. Click the Browse button to locate to your Excel data that you want to insert to PowerPoint, tick the Link button and then click OK.
Tips: You can resize and rearrange the spreadsheet snapshot by grabbing the edges to make it bigger or smaller, or clicking and dragging to move it in the slide. If you double click on the spreadsheet, the file in Microsoft Excel will be opened.
3. Link a Section of Excel Data to PowerPoint
Sometimes you don't want to link the whole content Excel data to the PowerPoint slide, you can link a section of data in Excel to PowerPoint by the following steps.
Step 1. Select and copy the data on the Excel file, open the target slide and go to Home and then click the inverted triangle under the Paste, select Paste Special (Ctrl + Alt + V).
Step 2. In the dialogue box of Paste Special, select Paste Link, and choose Microsoft Excel Worksheet Object, and then click OK.
Tips: If the source Excel file is renamed by you or you move the source file to another location, the linked file would be unavailable. So the changes on the source Excel file will not be reflected and updated directly on the PowerPoint slides.
4. Embed an Excel Worksheet into PowerPoint
To embed an Excel worksheet in PowerPoint slide, there is no connection between each other. So updating the original Excel worksheet doesn't automatically update the data in the slide.
Step 1. Select and copy the data on Excel file, open the target slide, go to Home> Paste> Paste Special.
Step 2. In the dialogue box of Paste Special, select Paste, and choose Microsoft Excel Worksheet Object, and then click OK.
5. Export Excel Data into PowerPoint as an Image
If you don't want to change or update the data in the slide from the Excel file anymore, you can choose to convert Excel to PPT slide as a picture. Any change on the original Excel file will not be reflected on the PowerPoint slide.
Step 1. Select and copy the needed Excel data, locate to Home> Paste> Paste Special on the target PowerPoint slide.
Step 2. In the dialogue of Paste Special, select Paste, choose Picture (Enhanced Metafile), and then click OK.
6. Reproduce Excel Worksheet in PowerPoint
You can insert Excel data into PowerPoint by reproducing Excel data in PowerPoint.
Step 1. Open Microsoft PowerPoint and go to the target slide.
Step 2. Go to the Insert tab and click the inverted triangle under the Table tab to define the table size.
Step 3. Select and copy the data on the Excel file, and then go back to PowerPoint slide and paste these data to the new table on it.
Related Articles:-->Applies to:Microsoft 365 Apps for enterprise, Office 2019, and Office 2016
Supported file formats and their extensions are listed in the following tables for Word, Excel, and PowerPoint.
File formats that are supported in Word
The following table describes the file formats that are supported in Word, alphabetized by extension.
| Extension | Name of file format | Description |
|---|---|---|
| .doc | Word 97-2003 Document | The binary file format for Word 97-Word 2003. |
| .docm | Word Macro-Enabled Document | The XML-based and macro-enabled file format for Word 2019, Word 2016, Word 2013, Word 2010, and Office Word 2007. Stores Visual Basic for Applications (VBA) macro code. |
| .docx | Word Document | The default XML-based file format for Word 2019, Word 2016, Word 2013, Word 2010, and Office Word 2007. |
| .docx | Strict Open XML Document | Conforms to the Strict profile of the Open XML standard (ISO/IEC 29500). This profile of Open XML doesn't allow a set of features that are designed specifically for backward-compatibility with existing binary documents, as specified in Part 4 of ISO/IEC 29500. |
| .dot | Word 97-2003 Template | Template for Word 97-Word 2003 files. |
| .dotm | Word Macro-Enabled Template | Template for creating new Word 2019, Word 2016, Word 2013, Word 2010, and Office Word 2007 files that contain macros. Users who want to include UI customizations or macros in the template should use this file format. |
| .dotx | Word Template | Template for creating new Word 2019, Word 2016, Word 2013, Word 2010, and Office Word 2007 files that do not contain macros. |
| .htm, .html | Web Page | A web page that is saved as a folder that contains an .htm file and all supporting files, such as images, sound files, cascading style sheets, scripts, and more. Good for posting on a site or editing with Microsoft Office FrontPage or another HTML editor. |
| .htm, .html | Web Page, Filtered | Saving in the Web Page, Filtered file format removes Microsoft Office-specific tags. If users save in filtered HTML and then re-open the file in an Office application, text and general appearance are preserved. However, some features might work differently. |
| .mht; .mhtml | Single File Web Page | A web page as a single file that includes an .htm file and all supporting files, such as images, sound files, cascading style sheets, scripts, and more. |
| .odt | OpenDocument Text | A file format for saving Word 2019, Word 2016, and Word 2013 files so that they can be opened in document applications that use the OpenDocument format. Users can also open documents in the .odt format in Word 2019, Word 2016, and Word 2013. Formatting might be lost when users save and open .odt files. |
| .pdf | PDF | Portable Document Format (PDF), a PostScript-based electronic file format that was developed by Adobe Systems. It preserves document formatting and enables file sharing. Files that use the PDF file format can be saved and opened by using Word 2019, Word 2016, and Word 2013. Important: PDF files might not have a perfect page-to-page correspondence with the original. For example, the pages might break at different locations. |
| .rtf | Rich Text Format | RTF controls the representation and formatting of a document, both on the screen and in print. When they use the .rtf file format, documents created under different operating systems and with different software applications can be transferred between those operating systems and applications. |
| .txt | Plain Text | When users save a document as a .txt file, the document loses all formatting. |
| .wps | Works 6-9 Document | This is the default file format of Microsoft Works, versions 6.0 through 9.0. |
| .xml | Word 2003 XML Document | The XML format supported in Office Word 2003. |
| .xml | Word XML Document | The XML file format supported in Word 2019, Word 2016, Word 2013, Word 2010, and Office Word 2007 (Open XML). |
| .xps | XPS Document | XML Paper Specification, a file format that preserves document formatting and enables file sharing. When the XPS file is viewed online or printed, it keeps exactly the format that users intended, and the data in the file cannot be easily changed. You can use Word 2019, Word 2016, or Word 2013 to save documents in the XPS Document file format, but you can't open them by using Word 2019, Word 2016, or Word 2013. |
File formats that are supported in Excel
The following tables describe the file formats that are supported in Excel.
| Extension | Name of file format | Description |
|---|---|---|
| .csv | CSV (Comma delimited) | Saves a workbook as a comma-delimited text file for use on another Windows operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. |
| .csv | CSV (Macintosh) | Saves a workbook as a comma-delimited text file for use on the Macintosh operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. |
| .csv | CSV (MS-DOS) | Saves a workbook as a comma-delimited text file for use on the MS-DOS operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. |
| .dbf | DBF 3, DBF 4 | dBase III and IV. Users can open these files formats in Excel 2019, Excel 2016, and Excel 2013, but, users can't save an Excel file to dBase format. |
| .dif | DIF (Data Interchange Format) | Saves only the active sheet. |
| .htm, .html | Web Page | A web page that is saved as a folder that contains an .htm file and all supporting files, such as images, sound files, scripts, and more. |
| .mht, .mhtml | Single File Web Page | A web page that is saved as a single file that includes an .htm file and all supporting files, such as images, sound files, scripts, and more. |
| .ods | OpenDocument Spreadsheet | A file format for saving Excel 2019, Excel 2016, and Excel 2013 files so that they can be opened in spreadsheet applications that use the OpenDocument Spreadsheet format, such as Google Docs and OpenOffice.org Calc. Users can also open spreadsheets in the .ods format in Excel 2019, Excel 2016, and Excel 2013. When users save and open .ods files, they might lose formatting. |
| .pdf | PDF | Portable Document Format, a format that preserves document formatting and enables file sharing. When the PDF format file is viewed online or printed, it keeps the format that users intended. Data in the file cannot be easily changed. The PDF format is also useful for documents that will be reproduced by using commercial printing methods. |
| .prn | Formatted Text (Space delimited) | Lotus space-delimited format. Saves only the active sheet. |
| .slk | SYLK (Symbolic Link Format) | Saves only the active sheet. |
| .txt | Text (Tab delimited) | Saves a workbook as a tab-delimited text file for use on another Windows operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. |
| .txt | Text (Macintosh) | Saves a workbook as a tab-delimited text file for use on the Macintosh operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. |
| .txt | Text (MS-DOS) | Saves a workbook as a tab-delimited text file for use on the MS-DOS operating system, and makes sure that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. |
| .txt | Unicode Text | Saves a workbook as Unicode text, a character encoding standard that was developed by the Unicode Consortium. Saves only the active sheet. |
| .xla | Excel 97-2003 Add-In | The Excel 97-2003 Add-In, a supplemental program that runs additional code and supports VBA projects. |
| .xlam | Excel Add-In | The XML-based and macro-enabled Add-In format for Excel 2019, Excel 2016, Excel 2013, and Office Excel 2007. An Add-In is a supplemental program that runs additional code. Supports VBA projects and Excel 4.0 macro sheets (.xlm). |
| .xls | Excel 97-Excel 2003 Workbook | The Excel 97-Excel 2003 Binary file format. |
| .xls | Microsoft Excel 5.0/95 Workbook | The Excel 5.0/95 Binary file format. |
| .xlsb | Excel Binary Workbook | The binary file format for Excel 2019, Excel 2016, Excel 2013, and Excel 2010 and Office Excel 2007. This is a fast load-and-save file format for users who need the fastest way possible to load a data file. Supports VBA projects, Excel 4.0 macro sheets, and all the new features that are used in Excel. But, this is not an XML file format and is therefore not optimal for accessing and manipulating content without using Excel 2019, Excel 2016, Excel 2013, Excel 2010 or Excel 2007 and the object model. |
| .xlsm | Excel Macro-Enabled Workbook | The XML-based and macro-enabled file format for Excel 2019, Excel 2016, Excel 2013, Excel 2010 and Office Excel 2007. Stores VBA macro code or Excel 4.0 macro sheets (.xlm). |
| .xlsx | Excel Workbook | The default XML-based file format for Excel 2019, Excel 2016, Excel 2013, Excel 2010, and Office Excel 2007. Can't store VBA macro code or Microsoft Excel 4.0 macro sheets (.xlm). |
| .xlsx | Strict Open XML Spreadsheet | An ISO strict version of the Excel Workbook file format (.xlsx). |
| .xlt | Excel 97 - Excel 2003 Template | The Excel 97 - Excel 2003 Binary file format for an Excel template. |
| .xltm | Excel Macro-Enabled Template | The macro-enabled file format for an Excel template for Excel 2019, Excel 2016, Excel 2013, Excel 2010, and Office Excel 2007. Stores VBA macro code or Excel 4.0 macro sheets (.xlm). |
| .xltx | Excel Template | The default file format for an Excel template for Excel 2019, Excel 2016, Excel 2013, Excel 2010, and Office Excel 2007. Can't store VBA macro code or Excel 4.0 macro sheets (.xlm). |
| .xlw | Excel 4.0 Workbook | An Excel 4.0 file format that saves only worksheets, chart sheets, and macro sheets. Users can open a workbook in this file format in Excel 2019, Excel 2016, and Excel 2013. But, users can't save an Excel file to this file format. |
| .xml | XML Spreadsheet 2003 | XML Spreadsheet 2003 file format. |
| .xml | XML Data | XML Data format. |
| .xps | XPS Document | XML Paper Specification, a file format that preserves document formatting and enables file sharing. When the XPS file is viewed online or printed, it maintains exactly the format that users intended, and the data in the file cannot be easily changed. |
File formats that are supported in PowerPoint
The following tables describe the file formats that are supported in PowerPoint.
| Extension | Name of file format | Description |
|---|---|---|
| .bmp | Device Independent Bitmap | A slide that is saved as a graphic for use on web pages. |
| .emf | Enhanced Windows Metafile | A slide that is saved as a 32-bit graphic (for use with Microsoft Windows 95 and later versions). |
| .gif | GIF Graphics Interchange Format | A slide that is saved as a graphic for use on web pages. |
| .jpg | JPEG File Interchange Format | A slide that is saved as a graphic for use on web pages. |
| .mp4 | MPEG-4 Video | A presentation that is saved as a video. |
| .odp | OpenDocument Presentation | A format that can be opened in presentation applications that use the OpenDocument Presentation format, such as Google Docs and OpenOffice.org Impress. Users can also open presentations in the .odp format in PowerPoint. Some information might be lost when users save and open .odp files. |
| .pdf | PDF | Portable Document Format, a PostScript-based electronic file format that was developed by Adobe Systems. It preserves document formatting and enables file sharing. |
| .png | PNG Portable Network Graphics Format | A slide that is saved as a graphic for use on web pages. |
| .pot | PowerPoint 97-2003 Template | A template for PowerPoint 97 to Office PowerPoint 2003 presentations. |
| .potm | PowerPoint Macro-Enabled Template | A template for PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, PowerPoint 2010, and Office PowerPoint 2007 presentations that contain macros. |
| .potx | PowerPoint Template | A template for creating new PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, PowerPoint 2010, and Office PowerPoint 2007 presentations. |
| .ppa | PowerPoint 97-2003 Add-In | A PowerPoint 97 to Office PowerPoint 2003 add-in. |
| .ppam | PowerPoint Add-In | An add-in that stores custom commands, Visual Basic for Applications (VBA) code, and specialized features. |
| .pps | PowerPoint 97-2003 show | A presentation that always opens in Slide Show view instead of in Normal view. |
| .ppsm | PowerPoint Macro-Enabled Show | A slide show that includes macros. |
| .ppsx | PowerPoint Show | A presentation that always opens in Slide Show view instead of in Normal view. |
| .ppt | PowerPoint 97-2003 Presentation | The default PowerPoint 97 to Office PowerPoint 2003 format. |
| .pptm | PowerPoint Macro-Enabled Presentation | A presentation that contains Visual Basic for Applications (VBA) code. |
| .pptx | PowerPoint Presentation | The default PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, PowerPoint 2010, and Office PowerPoint 2007 XML-based file format. |
| .pptx | PowerPoint Picture Presentation | A PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, PowerPoint 2010 or PowerPoint 2007 presentation where each slide is converted into a picture. Saving a file as a PowerPoint Picture presentation reduces the file size, but some information is lost. |
| .pptx | Strict Open XML Presentation | An ISO strict version of the PowerPoint Presentation file format (.pptx). |
| .rtf | Outline/RTF | A presentation outline that is saved as a text-only document that provides smaller file sizes and the ability to share macro-free files with other users who might not have the same version of PowerPoint or the operating system. Any text in the notes pane is not saved with this file format. |
| .thmx | Office Theme | A style sheet that includes definitions of a color theme, font theme, and effect theme. |
| .tif | TIFF Tag Image File Format | A slide that is saved as a graphic for use on web pages. |
| .wmf | Windows Metafile | A slide that is saved as a 16-bit graphic (for use with Microsoft Windows 3. x and later versions). |
| .wmv | Windows Media Video | A presentation that is saved as a video. PowerPoint 2019, PowerPoint 2016, and PowerPoint 2013 presentations can be saved at High Quality (1024 x 768, 30 frames per second); Medium Quality (640 x 480, 24 frames per sec); and Low Quality (320 X 240, 15 frames per second). The WMV file format plays on many media players, such as Windows Media Player. |
| .xml | PowerPoint XML Presentation | The XML format that is supported in PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, PowerPoint 2010, and Office PowerPoint 2007. |
| .xps | XPS Document | XML Paper Specification (XPS), an electronic paper format for exchanging documents in their final form. |
Unsupported file formats in Office
Microsoft Excel Ppt Presentation
Office applications do not support the file formats described in the following table
| Application | Unsupported file format |
|---|---|
| Excel | - Excel Chart (Excel 2.0, 3.0, and 2.x file formats) (.xlc) - Lotus 1-2-3 file formats (all versions) (.wk1, .wk2, .wk3, .wk4, .wks) - Microsoft Works (all versions) (.wks) - DBASE II file format (.dbf) - Quattro Pro for MS-DOS file format (.wq1) - Quattro Pro 5.0 and 7.0 for Windows (.wb1, .wb3) |
| PowerPoint | - Opening or saving to PowerPoint 95 (or earlier) file formats - Pack and Go Wizard (.ppz) files. - Web Page (.htm, .html) files |
Additional file format information
This section provides additional file formats and whether they are supported in the applications in Office.
Microsoft Office Clipboard file formats
Users can paste data from the Office Clipboard into Word, Excel, and PowerPoint if the Office Clipboard data is in one of the formats shown in the following table.
| File format | Extension | Description |
|---|---|---|
| Picture | .wmf or .emf | Pictures in Windows Metafile Format (WMF) or Windows Enhanced Metafile Format (EMF). Note: If users copy a Windows metafile picture from another program, Excel pastes the picture as an enhanced metafile. |
| Bitmap | .bmp | Pictures stored in Bitmap format (BMP). |
| Excel file formats | .xls | Binary file formats for Excel versions 5.0/95, Excel 97-2003, Excel 2013, Excel 2016, and Excel 2019. |
| SYLK | .slk | Symbolic Link Format. |
| DIF | .dif | Data Interchange Format. |
| Text (tab-delimited) | .txt | Tab-separated text format. |
| CSV (Comma-delimited) | .csv | Comma-separated values format. |
| Formatted text (Space-delimited) | .rtf | Rich Text Format (RTF). Only from Excel. |
| Embedded object | .gif, .jpg, .doc, .xls, or .bmp | Excel objects, Excel 2013 objects, objects from correctly registered programs that support OLE 2.0 (OwnerLink), and Picture or another presentation format. |
| Linked object | .gif, .jpg, .doc, .xls, or .bmp | OwnerLink, ObjectLink, Link, Picture, or other format. |
| Office drawing object | .emf | Office drawing object format or Picture (Windows enhanced metafile format, EMF). |
| Text | .txt | Display Text, OEM Text. |
| HTML | .htm, .html | Hypertext Markup Language. Note: When users copy text from another program, Excel pastes the text in HTML format, regardless of the format of the original text. |
| Single File Web Page | mht, .mhtml | This file format integrates inline graphics, applets, linked documents, and other supporting items referenced in the document. |
Opening or viewing unsupported file formats
Microsoft Excel Powerpoint
If the file format that users want to use is not supported, they can try the following methods to open the file.
Introduction To Excel Ppt
Search the internet for a company that makes file format converters for file formats that are not supported in the application.
Save to a file format that another program supports. For example, users might want to import their Word, Excel, or PowerPoint file into another program that does not support the application's native file format. However, the other program might support importing another supported file format, such as a text file format. In this case, users can save their work in text file format, and then from the other program, import the text file.
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